Event Date & Time: Saturday, December 6, 2025 · 4:00 PM – 8:30 PM
Location: Downtown Wichita Falls Farmers Market · 8th & Ohio · Wichita Falls, TX

What We Accept

• Standard Vendors (Food, Artisan, Specialty): Homemade and hand-crafted wares (by the vendor), cottage foods, artisanal items, and food vendors.

• Mobile Toy Vendors: A limited number of mobile toy vendors will be accepted for the parade. Sales must be made from the sidewalk only — vendors selling in the street will be escorted off site.

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• Application Process

• This is a juried event for standard vendors. Applications will be reviewed and selected based on how they best fit the City Lights experience. Duplicate vendor types may be limited.

• Mobile vendor badges will be awarded on a first-come, first-paid basis. Badges must be worn and visible at all times.

• Participation is not reserved until the $1 non-refundable deposit has been received via credit card.

Payments & Fees

• Application Deposit: A $1 non-refundable credit card deposit is required to apply.

• Approval & Confirmation:

  • Approved vendors will receive an email and text message with confirmation instructions.

  • Only vendors who confirm participation will have the remaining vendor space fee charged automatically to the credit card on file on December 1, 2025.

• Payment Method: Credit card only. Cash and checks will not be accepted.

• Mobile Vendors:

  • Applications submitted after 12:00 PM on Nov 10 will incur an additional late fee.

  • Day-of applications: $250 per participant (charged onsite; non-compliant vendors will be required to leave).

📍 Booth Location Options (Standard Vendors)

Vendor placement depends on logistics, participation history, and timely payment. Requests cannot be guaranteed. Locations include:

• Downtown Farmers Market

• Park Central

• 9th & Indiana (food/beverage trucks only, no electricity available)

💲 Booth Space & Pricing (Standard Vendors)

• 10’ x 10’ Cottage Food / Specialty Vendor – $125

• 10’ x 20’ Cottage Food / Specialty Vendor – $175

• 10’ x 10’ Hot & Ready Food / Beverage – $150

• 10’ x 20’ Hot & Ready Food / Beverage – $200

• 10’ x 20’ Food Truck / Trailer – $200

• 10’ x 30’ Food Truck / Trailer – $200

Discount: Active Downtown Farmers Market vendors participating in both the morning & evening market events on December 6, 2025 will receive 25% off (must be signed up at time of invoicing).

🚚 Food Trucks / Trailers – Serving Side

Food trucks/trailers must indicate their serving side for placement:

• Driver Side

• Passenger Side

• Back

🎟 Mobile Vendor Badge Pricing

Badges must be worn and visible at all times:

• 1 Badge – $150

• 2 Badges – $250 ($50 savings)

• 3 Badges – $350 ($100 savings)

• 4 Badges – $400 ($200 savings)

• 5 Badges – $450 ($300 savings)

Refund Policy

• The $1 application deposit is non-refundable under any circumstance.

• Cancellations must be received at least two (2) weeks prior to the event date for refund eligibility (excluding the $1 deposit).

• No-call/no-show vendors will be disqualified from all future DWFD events.

• Rain or Shine: There will be no refunds for weather-related cancellations unless the event is canceled by DWFD. If DWFD cancels, a full refund (excluding the $1 deposit) will be issued.

What We Provide (Standard Vendors)

• 10’x10’ booth space within the Farmers Market

• Limited electrical hookups (first-come basis)

• Free WiFi, bathrooms, and event/vendor management support

• Social media promotions

Vendors must provide: tents, tables, chairs, weights/sandbags, extension cords, power strips, and trash management.

Setup & Teardown

• Setup begins at 2:00 PM and must be complete by 4:00 PM. Vendors arriving after 3:30 PM may be denied entry.

• Teardown begins at 8:30 PM. Vendors must be out by 10:00 PM.

Vendor Rules

• Food Vendors: Must hold a valid Food Handler’s License. The Health Department may inspect onsite. No grease, gray water, trash, or debris may be dumped on the ground or into drains. No alcohol may be sold or brought onsite. Only items listed in your application may be sold.

• Specialty Vendors: May not sell food or beverages. Only items listed in your application may be sold. No alcohol may be brought onsite.

• Mobile Vendors: Sales from the sidewalk only. Badges must be visible. Unsafe activity (e.g., selling from street) will result in removal without refund.

Agreement

By submitting this application, you acknowledge that you:

• Have read, understand, and agree to all rules and policies above.

• Will abide by setup/teardown times and remain for the full event.

• Understand the deposit, payment schedule, refund, and weather policies.

• Accept that participation is not confirmed until approval and confirmation steps are complete, and that the remaining vendor fee will be charged on December 1, 2025.